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Adding an Employee

When a new staff member joins, add them here so they can be included in payroll.

Steps​

  1. In the menu, click Employee → Add Employee.
  2. Fill in the employee's details. The form is divided into sections — work through them one at a time.
  3. Click Save when you are done.

What information to enter​

You don't have to fill in everything at once, but the more complete the record, the smoother payroll will run. Typical sections include:

  • Personal details — full name, identity card or passport number, date of birth, contact details.
  • Employment details — staff number, join date, branch, department, job title and category.
  • Salary — basic wage and how often they are paid (for example, monthly).
  • Statutory details — the numbers used for EPF, SOCSO, EIS and tax, so the right contributions are worked out.
  • Bank details — the account that salary is paid into.
  • Tax & benefits — any tax reliefs or benefits that apply to the employee.
  • Attachments — copies of documents such as the IC, contract or offer letter.
tip

Have the employee's IC, bank details and statutory numbers ready before you start. It is faster to enter everything in one go.

warning

Double-check the bank account number and the statutory numbers (EPF, SOCSO, tax). Mistakes here can cause a salary to be paid to the wrong account or contributions to be reported incorrectly.

After saving​

The new employee appears in the Employee List and can be included the next time you run payroll. You can reopen their record at any time to update details.