The Employee List

The Employee List is your record of every staff member. To open it, click Employee → Employee List in the menu.

What you see

Each row is one employee. Common columns include their name, staff number, department, branch and whether they are currently active. You can:

• Search for someone by typing their name or staff number in the box above the table.
• Sort the list by clicking a column heading (for example, to group by department).
• Choose columns to show only the information you care about.
• Open an employee by clicking their row to view or edit all their details.

Active and inactive staff

• Active staff are currently employed and included when you run payroll.
• Inactive (resigned) staff are kept for your records and history but are normally left out of new payroll runs.

tip

When someone leaves the company, mark them as inactive rather than deleting them. This keeps their past payslips and reports intact for your records and for the authorities.

Common actions

I want to…	Do this
Add a new employee	Click Add Employee (see the next page).
Edit one employee	Click the employee's row, change the details, then Save.
Change many employees at once	Use Bulk Edit (see Editing Many Employees at Once).
Find a resigned employee	Use the search box, or show inactive staff if your view hides them.

note

You will only see the Add or Edit buttons if your administrator has given you permission to create or change employees.