Glossary

Simple explanations of words you'll see around the system.

Word	What it means
Access right	Permission to do one particular thing in the system.
Allowance	An extra payment on top of basic salary, such as travel or meal allowance.
Audit Log	A record of who did what and when.
Basic salary	An employee's normal pay, before extras and deductions.
Bonus	A one-off extra payment, such as a festive or performance bonus.
Claim	A request to be paid back for money a staff member spent for work.
Commission	Pay based on sales or targets.
Contribution	Money paid towards EPF, SOCSO or EIS by the employee and/or employer.
CP38	Extra tax instalment deductions ordered by the tax authority.
CP39 / CP39A	The monthly report of tax (PCB) deducted from staff.
Deduction	An amount taken off an employee's pay.
EA Form	The yearly statement of pay and tax given to each employee for their own tax filing.
EIS	Employment Insurance System — helps workers who lose their jobs.
Entitlement	The number of leave days an employee is allowed.
EPF (KWSP)	Employees Provident Fund — retirement savings.
Gross pay	Total pay before deductions.
HRDF	A training levy some employers must pay.
Net pay	The final take-home amount after all deductions.
Override	Manually setting a specific amount instead of letting the system calculate it.
Payroll item	Anything that adds to or subtracts from pay for a period.
Payroll run	One round of calculating pay for a period.
Payslip	The pay statement an employee receives.
PCB / MTD	Monthly Tax Deduction — income tax taken from pay each month.
Public holiday	An official day off recognised by the system.
Punch	A single clock-in or clock-out record.
Role	A named bundle of access rights given to a user.
Shift	A working pattern, such as 9am to 6pm.
SOCSO (PERKESO)	Social Security Organisation — covers work injuries and certain illnesses.
Statutory	Required by law — for example, statutory contributions like EPF and SOCSO.
TP-3	A form showing an employee's pay and tax from a previous employer in the same year.

tip

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