Claims

This item pays out approved expense claims through payroll, so staff are reimbursed together with their salary.

When to use it

Use it to pay back money an employee spent for work — for example, travel or supplies — once the claim has been approved.

How to add it

1. In the menu, go to Payroll → Payroll Items → Claims.
2. Choose the employee.
3. Select or enter the approved claim amount for the period.
4. Click Save.

The amount is added to the employee's pay for that period.

tip

Claims usually start in the Claim section, where staff submit them and you approve them — see Claims. Approved claims can then be paid here through payroll.

note

A reimbursed claim is paying back money the employee already spent, so it is normally not treated as taxable income. The system applies the correct treatment.