Bank Payment File

The Bank Payment File (also called the Credit Bank report) is how you actually pay your staff. It produces a file or list of everyone's net pay and bank details, which you give to your bank so the salaries are paid into each employee's account in one go.

To open it, click Report → Report Hub → Bank / Credit report in the menu.

How to use it

1. Make sure you have finalised the payroll run for the period (see Running Payroll).
2. Click Report → Report Hub and choose the Bank Payment (Credit Bank) report.
3. Choose the period you are paying for.
4. Choose which employees — usually everyone paid that period, or a particular branch.
5. Select your bank, if the report supports more than one format.
6. Preview the list and check the total amount and the number of employees.
7. Download the file (or print the list).
8. Send the file through your bank's online banking, or hand the list to your bank, to make the payments.

Before you send it

Take a moment to check:

• The total amount matches your Payroll Summary for the period.
• The number of employees is correct — nobody missing, nobody extra.
• Each employee has a valid bank account number on their record.

warning

This file moves real money. Always check the total and the employee count before you send it to the bank. If a bank account number is wrong, that person's salary could go to the wrong account.

tip

Different banks accept different file formats. If your bank rejects the file, check that you chose the correct bank when producing the report.

note

An employee's bank details come from their employee record. If someone's payment fails, open their record and check the account number — see Adding an Employee.