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EA Form

The EA Form is the yearly statement of pay and tax that you give to each employee. It summarises everything they earned and all the tax and contributions taken from them during the year. Employees use it to file their own income tax.

You must give an EA Form to every employee who worked for you during the year — usually by the end of February of the following year.

To open it, click Report → Report Hub → EA Form in the menu.

How to use it​

  1. Make sure all payroll runs for the year are finalised (the whole previous year).
  2. Click Report → Report Hub and choose EA Form.
  3. Choose the year you are producing the form for.
  4. Choose which employees — usually everyone who worked during that year, including those who have since left.
  5. Preview to check the figures.
  6. Download the forms as PDF, then print or email one to each employee.

What it shows​

For each employee, the EA Form lists their totals for the year, such as:

  • Total salary, allowances, bonuses and other earnings.
  • Any taxable benefits (benefits-in-kind).
  • Total EPF contributions.
  • Total tax (PCB / MTD) deducted.

Tips for an accurate EA Form​

  • Produce it after the year's final payroll is done, so all months are included.
  • Remember to include employees who left during the year — they still need their EA Form.
  • For staff who joined part-way through the year from another employer, make sure their previous employment figures were recorded, so their totals are complete.
warning

Each employee should receive their own EA Form only. It contains private salary information, so hand it out or email it securely.

note

The EA Form is the employee's copy. The matching summary you submit to the tax authority for all employees is the CP8D / E-Data Praisi — see All Other Forms & Reports.